Zelica is a workflows app that helps teams run specific, repeatable processes with less back-and-forth. Each workflow is designed to capture the right information, coordinate handoffs, and keep everyone aligned.
Our first workflow is Utilities Handover, which helps property teams manage tenant move-outs, supplier emails, and follow-ups in one place. The Board is our second workflow: a solo authoring space for capturing context, notes, and supporting material. It supports text notes (Docs-like), spreadsheet notes (Sheets-like), and uploads and webpages so everything lives in one place for the chatbot to use as context. Explainer boards are one suggested use, but it is designed to support many workflows.
Human-in-the-loop: where Zelica uses AI (for example, drafting or summarising), it prepares the work and suggests the next step, but you stay in control — you review and approve before anything is sent or marked as done.
You can still share boards and get built-in analytics for shared views, including page views, guided tour starts, questions asked, and feedback submitted — broken down by unique anonymous users. This helps teams understand how stakeholders engage without collecting personal data (only IP addresses are visible).
Utilities Handover is Zelica’s first workflow. It helps landlords and property teams capture move-out details, communicate with suppliers, track replies, and keep a clear audit trail for each case.
Utilities Handover is for landlords and property managers who handle tenant move-outs and get stuck in the same admin loop: sending supplier notifications, chasing replies, and keeping proof in case something goes wrong.
Add a case, capture move‑out details, choose suppliers, and let Zelica draft the tenant‑change email. Replies are logged automatically with suggested next actions.
Zelica can draft and prepare emails (including chasers), but you stay in control — you review the draft and click to approve before anything is sent.
After a set time (for example 7 days), Zelica flags the case as needing a chase. It will prepare a chaser email for you to approve and send.
It means Zelica thinks there’s something to act on (for example a supplier reply that looks wrong, or missing information), but it needs you to confirm the next step before it proceeds.
Zelica is for teams who want to run recurring workflows with less admin and fewer missed steps — especially where handoffs, chasing, and proof matter.
In short: if you’re repeating the same “capture info → send → chase → file evidence” pattern, Zelica is designed to reduce that friction.
To open the chat widget, please click the button in the bottom right-hand corner of your Board.
Yes:
On your Board, click the button in the top toolbar to create a spreadsheet note.
You can start with a blank sheet or import a file. We currently support .csv and .xlsx files.
The chatbot can read your spreadsheet data to help answer questions.
Your old chats are saved and you can jump back in at any time:
Click on a note’s header (the darker bar at the top) to drag it anywhere on your board.
Notes can also be resized.
You can move around the board in three ways:
Archiving hides a note from your board without deleting it.
Connecting notes helps our AI — and your viewers when you share a board — understand how different notes are related. A single note can be part of multiple different connections.
Also, as your board gets busier, clicking on an emoji to display all notes in this connection (while hiding all other notes) is a very useful tool for managing complex relationships.
To connect two or more notes, turn on Connection Mode using the button at the top of your Board and then:
Once you’ve created a connection:
Yes — click on the emoji on your board, and then click on the emoji in the ‘Manage connection’ popup and you will be able to choose a different emoji.
Emojis are used to show connections — notes that share a connection have the same emoji. The emoji used for each connection is chosen randomly.
Connections will only be displayed to the viewer if all notes in that connection were selected and none were marked as ‘Private’ when you created the tour.
You don’t need to create an account to start using the app but you’ll need to later if you want to sign in on multiple devices, create multiple boards, or share a board.
Creating an account is free and you won’t lose any past chats or notes you’ve added.
Your privacy is a top priority.
All data is stored in Google Cloud and each user’s data is siloed.
Our app integrates OpenAI’s API. Under OpenAI’s current business-data policy, data sent via the API (your prompts and the AI’s responses) is not used to train OpenAI’s models by default, and we have not opted in to any data-sharing program. API data is encrypted in transit and at rest, and is typically retained in OpenAI’s logs for up to 30 days for abuse monitoring and security, after which it is deleted unless OpenAI is legally required to keep it longer. Only a limited number of authorized OpenAI personnel can access this data when necessary (for example, to investigate abuse, security issues, or legal matters), and OpenAI’s controls are designed to support compliance with regulations such as GDPR and standards like SOC 2.
https://openai.com/enterprise-privacy/
Any boards you share are of course public, but they will not be included in our sitemap (and indexed by search engines) unless you opt in when sharing your board.
Rest assured, your information is in safe hands.
There’s no charge at the moment — we’re more interested in feedback than immediate revenue. Please use the purple ‘Feedback’ button in the bottom right-hand corner to share your comments — we’d love to hear your thoughts, good or bad.
Response times vary depending on the complexity of your question. We first do a quick check to gauge how difficult your query is. If it’s straightforward, the chatbot uses a faster, lightweight model. For more complex questions, we retrieve the most relevant information (RAG) and use our most advanced AI model. These extra steps can take a few more seconds, but they ensure you get the most accurate and helpful answer.
Please ensure that your board’s My Project note (the one that has as a feint background) has an accurate description of your use case since our AI uses this as a guide.
Please also ensure that any notes containing relevant information have not been set to ‘private’ (with as a feint background) since our chatbot cannot read private notes.
Please use the purple ‘Feedback’ button in the bottom right-hand corner to share your comments — we’d love to hear your thoughts, good or bad.
Please use this form.